The Truth About the German Rental Market—And How to Win Over Any Landlord
Let’s be honest—finding a rental apartment in Germany, especially in competitive cities like Frankfurt, Berlin, or Munich, can feel like a bloody nightmare. You might think the hardest part is finding the right apartment, but as the Managing Director of ich-kaufe-dein-mehrfamilienhaus.de, I can tell you: finding the right tenant is just as tough.
Some viewings—and some applicants—are about as useful as a chocolate teapot.
So, if you’re struggling to land your dream apartment, let me spill the beans on what actually makes landlords say, “Yes, I want this tenant!”
This isn’t just another guide. It’s a battle-tested strategy straight from a property owner who rents out apartments for a living.
Let’s dive in.
1. Preparation Is Everything
Your Rental Application Needs to Be Spot-On
Landlords in Germany don’t just pick tenants based on a gut feeling. They look for reliability, financial stability, and organization. If you show up unprepared, you’re already behind.
Documents You Need for a Rental Application in Germany:
✅ Tenant self-disclosure form (Mieterselbstauskunft): A summary of your personal and financial details.
✅ Payslips from the last three months: Proof that you have a steady income.
✅ Credit report (SCHUFA or equivalent): A clean credit history is crucial.
✅ Proof of rent payments from previous landlords (if available): Shows you’ve been a reliable tenant.
✅ Employment contract or proof of income: Self-employed? A tax assessment (Steuerbescheid) or business report (BWA) works, too.
✅ State support documentation (if applicable, e.g., for refugees or students).
✅ Copy of ID or passport.
Why This Matters
As a landlord, I can tell you: If you come prepared, you stand out immediately. A structured and complete application makes the landlord’s decision easier—and that’s exactly what you want.
2. First Impressions Matter More Than You Think
You’ve probably heard it before, but let me say it again: Your first impression can make or break your chances.
What Landlords Notice Right Away:
✔️ Punctuality: Arriving late? That’s already a red flag.
✔️ Appearance: You don’t need a suit, but showing up in joggers and flip-flops isn’t the best idea.
✔️ Attitude: Be friendly, professional, and engaged—not overly aggressive or passive.
✔️ Relevant questions: Ask about utility costs, property management, or the neighborhood.
✔️ Realistic expectations: Know how many people can actually live in the apartment.
Why This Works
At ich-kaufe-dein-mehrfamilienhaus.de, I value tenants who respect the property and communicate well. These small things show responsibility and reliability—exactly what every landlord looks for.
3. Financial Stability = Landlord’s Peace of Mind
Let’s get real—landlords hate chasing after rent payments. That’s why they prioritize financially stable tenants.
How to Show You’re Financially Secure:
💰 Mention your stable income and job situation.
💰 Offer a higher security deposit (if possible).
💰 Have a guarantor (Bürge), if needed.
💰 Present your documents in a professional, organized way.
Why This Works
At ich-kaufe-dein-mehrfamilienhaus.de, I don’t just look at numbers—I look at also how tenants present themselves. A messy application or unclear finances? Red flag. A clear, well-prepared application? Green light.
4. Trust Is More Important Than Money
Here’s a secret: The highest salary doesn’t always win. What matters is the full package.
How to Build Trust With a Landlord:
🤝 Express long-term interest (if true). “I plan to stay for at least 3+ years.”
🚭 Mention if you don’t smoke and whether you have pets (some landlords have strict rules).
🏡 Show that you’ll be a good neighbor—landlords want tenants who fit into the community.
Why This Works
At ich-kaufe-dein-mehrfamilienhaus.de, I look for tenants who respect the apartment and the neighbors. The right attitude can sometimes outweigh a higher salary.
5. Follow Up (Without Being Annoying)
After a viewing, don’t just sit back and wait. Landlords have multiple applicants, so staying on their radar is crucial.
How to Follow Up the Right Way:
📩 Send a short email or WhatsApp thanking them for the viewing.
📄 Offer to send digital copies of your documents.
📅 Be flexible with the move-in date (if possible).
Why This Works
At ich-kaufe-dein-mehrfamilienhaus.de, I remember tenants who follow up—it shows initiative and seriousness. Just don’t spam the landlord every day.
Final Checklist: What You Need to Secure an Apartment in Germany
✔️ Tenant self-disclosure form (Mieterselbstauskunft)
✔️ Payslips (last 3 months)
✔️ Credit report (SCHUFA or equivalent)
✔️ Proof of rent payments from previous landlords
✔️ Employment contract or proof of income (or tax assessment for self-employed)
✔️ Copy of ID or passport
✔️ Reference letters from previous landlords (optional but helpful)
✔️ Guarantor declaration (if needed)
Conclusion: How to Secure Your Ideal Apartment
🔹 Be prepared. A complete application speeds up the process.
🔹 Make a great first impression. Show up on time and act professionally.
🔹 Highlight financial stability. Landlords love reliable tenants.
🔹 Build trust. It’s not just about money—it’s about how you present yourself.
🔹 Follow up. A simple email can be the difference between getting an apartment or losing it.
If you follow these steps, you won’t just find an apartment faster—you’ll also land a great landlord who values you as a tenant.
And if you’re a landlord looking to sell your apartment building hassle-free, check out ich-kaufe-dein-mehrfamilienhaus.de—we make the process easy and transparent.
Now go out there and get that dream apartment! 🚀